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Defense Department form, series DD, number 2259. Full title: DD Form 2259, Report of Audit of Postal Accounts, January 1982.. Function: Report of Audit of Postal Accounts. Edition in force: not stated. Publisher status: not stated.
Issued under not stated, with not stated as proponent. A DD number marks a Department-wide instrument: the same blank form serves every military department and the defense agencies, rather than one service alone.
The form reaches military personnel across the services, civilian employees of the Department, and the personnel and records specialists who receive it.
When the form is filed is a matter of not stated and local instruction. The description here covers the document itself and how to obtain a copy.
The download set covers PDF. Document length is 2 pages with about 188 entry fields.
Xfdl is present in the set. The format belongs to IBM Lotus Forms — long the Defense standard for electronic forms — and needs the matching viewer; pdf applications will report the file as unreadable.
All formats download free of charge. Pdf files open in any modern reader; interactive fields behave most predictably in a desktop application, less so in browser viewers.
What the form asks for
- Activity Identification.
- Reason for audit. Press space bar to mark X if monthly.
- Mark X if Quarterly.
- Mark X if Semi-annual.
- Mark X if change of PFO, COPE, or postal clerk.
- Mark X if Special.
- Date of audit (year, month, day).
- Pay grade.
- Dollar value of account.
- Enter dollar value of Stamp Stock on Hand by Actual Count, Part 1
- Enter dollar value of Cash on Hand by Actual Count, Part 2
- Enter dollar value of Total Intransit Requisitions, Part 3
- Enter dollar value of Fixed Credits Advanced on P S Form 33 67
- Enter dollar value of Other Credits, explain in remarks field
- Enter dollar value of Total Amount Accounted For At Time Of Audit
- Enter dollar value of Overages or Shortages. Overages or Shortages in Excess of Tolerance Limits Will Be Handled in Accordance With Chapter 6, Volume 2.
- Money Order Account. Mark X if Money Order Account was audited as prescribed by D O D 4525.6-M, Chapter 11, Table 11-3.
- Serial numbers of Money Orders currently in individual's account: From.
- Serial numbers thru.
- Postage meter account. Mark X if daily submission of P S form 3602-P for each meter, to include cash to check transfers and submissions and registered cash remittances, have been checked and verified since the last audit. Tab over to enter date last audit conducted.
- Last audit conducted on (year, month, day).
- Remarks.
- Signature of individual being audited
- Signature of auditor.
Order of completion: identification block first, substantive entries second, certification and signature last. The blank is laid out in that sequence and the sequence is not arbitrary — later entries often depend on data established in the header.
Verify the edition date against not stated before entry. Department-level revisions replace the blank across every service simultaneously, so an old copy in a desk drawer may no longer correspond to current field numbering.
Field-level instructions appear on the form itself and in not stated. The directive is the controlling text.
After completion, the copy goes to the office designated by not stated or by local procedure. Retention of a personal copy is ordinary practice and costs nothing.
Cross-referenced forms are found through the numbering system. The DD sequence is Department-level and unified, which means a number cited on the page identifies one document across the whole Department.
Some procedures pair a DD form with a service form. The two numbering systems are separate — service forms answer to a service proponent, DD forms to not stated or another Department office — and a matching number in each system means nothing.
Revision occurs when the prescribing directive is reissued, when the data collected changes, or when statutory notice language is amended. Verification of the edition date at download addresses all three.
This page distributes a published Department of Defense document and describes it. It is not a source of legal advice and makes no representation about acceptance of any completed form. Questions of applicability, eligibility or procedure belong to not stated, the servicing personnel office, or the office named in not stated.
Questions and answers
- What is DD Form 2259?
- DD Form 2259, Report of Audit of Postal Accounts, January 1982.
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?