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Department of Defense form 1618. Official designation: DD Form 1618, Department of Defense Transportation Agreement Transfer of Civilian Employees to and within Continental United States (Conus) (48 Contiguous States and the District of Columbia), November 1999.. Purpose: Department of Defense (DoD) Transportation Agreement Transfer of Civilian Employees to and within Continental United States. Current edition not stated, status not stated.
Issued under not stated, with not stated as proponent. A DD number marks a Department-wide instrument: the same blank form serves every military department and the defense agencies, rather than one service alone.
Users include uniformed members of any branch, DoD civilian employees, contractor personnel where authorized, and the administrative staff who process the completed record.
Submission follows the schedule set by not stated and by local implementing procedures. This page provides the blank form for download and general orientation only.
Available formats: PDF. The form runs 2 pages and contains approximately 11 fillable fields.
Pdf serves as the base format. In the fillable variant, each box is an interactive field that holds typed text inside the document. In the flat printable variant, no fields exist — the page prints as a blank to be completed by hand. Typed entries survive transmission; handwriting does not always survive scanning.
The xfdl release corresponds to IBM Lotus Forms. This format carried Department-wide form distribution for years and opens only in IBM Lotus Forms Viewer or a compatible client, not in a pdf reader.
All formats download free of charge. Pdf files open in any modern reader; interactive fields behave most predictably in a desktop application, less so in browser viewers.
What the form asks for
- A. Employee name (Last, First, Middle Initial).
- B. Employee social security number. Do not include dashes.
- C. New appointee or student trainee? Press space bar to mark X in first box if yes, second box if no.
- D. Report date to new or first Permanent Duty Station (P D S) (Four Digit Year, Two Digit Month, Two Digit Day).
- E. New or first PDS location.
- F. Signature of designated civilian personnel officer/human resources officer or designee.
- G. Actual residence at time of appointment (To be determined at time of initial agreement).
- J. Other remarks (To be completed by personnel office or employing agency officials only).
- H. Employee signature.
- I. Date Signed (Four Digit Year, Two Digit Month, Two Digit Day).
- Press this Reset button to clear the data from all fields.
Order of completion: identification block first, substantive entries second, certification and signature last. The blank is laid out in that sequence and the sequence is not arbitrary — later entries often depend on data established in the header.
The current edition is not stated. Superseded editions of DD forms are frequently rejected at the receiving office, since Department-wide forms change centrally and older layouts lose their field correspondence. Edition date appears in the lower corner of the printed blank.
The signature block takes an actual signature. On paper this means ink; electronically it means a credentialed digital signature, commonly CAC-based. Typed text in a signature field satisfies neither.
Privacy Act Statements accompany DoD forms that gather personal identifiers. Content of the statement: legal authority, principal purpose, routine uses, and the effect of declining to provide the information. It is printed on the form for that reason.
Errors seen most often involve edition mismatch, empty mandatory fields, illegibility after scanning, date formats inconsistent with the printed instruction, and unsigned or undated certification.
Field-level instructions appear on the form itself and in not stated. The directive is the controlling text.
Once executed, routing follows not stated and the submitting organization's own instruction. Keeping a copy is standard.
Related documents are located by series and number. DD forms sit in a single Department-wide sequence, so a form referenced inside DD Form 1618 is normally found by its number alone, without regard to service.
Where a DA form is cited alongside a DD form, the two belong to different systems: DA numbering is Army-specific and administered by an Army proponent, while DD numbering is Defense-wide under not stated or an equivalent Department office. Numbers do not translate between the systems.
Forms are reissued for several reasons: directive revision, changed data requirements, updated notice language. Confirming not stated at the moment of download covers the risk.
Scope of this page: distribution of a published form and description of its contents. It offers no legal guidance and no assurance regarding any particular submission. Direct procedural questions to not stated, to the servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 1618?
- DD Form 1618, Department of Defense Transportation Agreement Transfer of Civilian Employees to and within Continental United States (Conus) (48 Contiguous States and the District of Columbia), November 1999.
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?