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Department of Defense form 626. Official designation: DD Form 626, Motor Vehicle Inspection (Transporting Hazardous Materials), October 2011. Purpose: Motor Vehicle Inspection (Transporting Hazardous Material). Current edition not stated, status not stated.
Governing directive: not stated. Responsible office: not stated. The DD designation signals joint scope — all military departments, combatant commands and defense agencies draw on a single edition of the document.
Users include uniformed members of any branch, DoD civilian employees, contractor personnel where authorized, and the administrative staff who process the completed record.
When the form is filed is a matter of not stated and local instruction. The description here covers the document itself and how to obtain a copy.
Available formats: PDF. The form runs 3 pages and contains approximately 91 fillable fields.
Pdf serves as the base format. In the fillable variant, each box is an interactive field that holds typed text inside the document. In the flat printable variant, no fields exist — the page prints as a blank to be completed by hand. Typed entries survive transmission; handwriting does not always survive scanning.
The xfdl release corresponds to IBM Lotus Forms. This format carried Department-wide form distribution for years and opens only in IBM Lotus Forms Viewer or a compatible client, not in a pdf reader.
Every listed format is free to download. Modern pdf software handles the pdf files, with the caveat that browser-embedded viewers sometimes ignore field properties that a desktop reader honours.
What the form asks for
- 1. Bill of Lading/Transportation control number.
- 4. Location of inspection. a. Origin.
- 4.b. Destination.
- 5. Operator(s) name(s). a. Origin.
- 5.b. Destination.
- 6. Operator(s) license number(s). a. Origin.
- 6.b. Destination.
- Documentation. 2. Carrier/Government Organization. a. Origin.
- 2.b. Destination.
- 7. Medical examiner's certificate. a. Origin.
- 7.b. Destination.
- 8. Press space bar to mark X if satisfactory at origin. a. Military Hazmat endorsement.
- 8.b. Mark X if valid lease.
- 8.c. Mark X if route plan.
- d. ERG or equivalent commercial. X first box if yes, second box if no.
- 8.e. Mark X if Driver's vehicle inspection report.
- 8.f. Mark X if copy of 49 CFR Part 397.
- 9. CVSA decal displayed on commercial equipment. a. Truck/tractor. X first box if yes, second box if no.
- 9.b. Trailer. X first box if yes, second box if no.
- Section 2 - Mechanical Inspection. 10. Type of Vehicle(s).
- 11. Vehicle number(s).
- 12. Parts inspected. a. Spare electrical fuses. (1) Origin. X first box if satisfactory, second box if unsatisfactory.
- 12.a. Spare electrical fuses. (2) Destination. X first box if satisfactory, second box if unsatisfactory.
- 12.b. Horn operative. (1) Origin. X first box if satisfactory, second box if unsatisfactory.
Completion runs in the order printed on the page: identifying data at the head, the body of the entry next, certification at the foot. Header data frequently governs what belongs in the fields below it.
Edition in use: not stated. Because DD forms are revised at Department level and distributed to all services at once, an obsolete printing may not match the fields an office expects. The date is printed on the form face.
Signature is manual ink on printed copies and digital where the receiving system accepts it. A typed name in a signature field is a name, not a signature. Common Access Card credentials support digital signature in pdf where the form and the reader permit.
Privacy Act notice: DD forms that collect personal data carry a Privacy Act Statement stating the authority for collection, the principal purpose, routine uses and whether disclosure is voluntary or mandatory. The statement is part of the form and should be read before entry, not after.
Errors seen most often involve edition mismatch, empty mandatory fields, illegibility after scanning, date formats inconsistent with the printed instruction, and unsigned or undated certification.
Guidance for specific entries sits on the form face and in not stated; the directive is authoritative where the two do not agree.
Once executed, routing follows not stated and the submitting organization's own instruction. Keeping a copy is standard.
Related documents are located by series and number. DD forms sit in a single Department-wide sequence, so a form referenced inside DD Form 626 is normally found by its number alone, without regard to service.
Some procedures pair a DD form with a service form. The two numbering systems are separate — service forms answer to a service proponent, DD forms to not stated or another Department office — and a matching number in each system means nothing.
Editions change because the underlying directive changes, because collection requirements are revised, or because Privacy Act language is updated. Checking the edition date at the point of download is the practical response.
Scope of this page: distribution of a published form and description of its contents. It offers no legal guidance and no assurance regarding any particular submission. Direct procedural questions to not stated, to the servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 626?
- DD Form 626, Motor Vehicle Inspection (Transporting Hazardous Materials), October 2011
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?