Download the form
Department of Defense form 365. Official designation: DD Form 365, Record of Weight and Balance Personnel, August 1996. Purpose: Weight and Balance Personnel, Record of. Current edition not stated, status not stated.
Governing directive: not stated. Responsible office: not stated. The DD designation signals joint scope — all military departments, combatant commands and defense agencies draw on a single edition of the document.
Common users: service members regardless of branch, Defense civilian staff, and the offices that file, verify or retain the finished document.
When the form is filed is a matter of not stated and local instruction. The description here covers the document itself and how to obtain a copy.
Available formats: PDF. The form runs 1 pages and contains approximately 149 fillable fields.
Every listed format is free to download. Modern pdf software handles the pdf files, with the caveat that browser-embedded viewers sometimes ignore field properties that a desktop reader honours.
What the form asks for
- Enter Name of first entry. Enter as Last Name comma First Name Middle Initial
- First Entry. Grade, Rate or Rank
- 1st entry - Where and when qualified.
- 1st entry - Station
- 1st Entry date assigned. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- 1st Entry date relieved. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- Enter Name of second entry. Enter as Last Name comma First Name Middle Initial
- Second Entry. Grade, Rate or Rank
- 2nd entry - Where and when qualified.
- 2nd entry - Station
- 2nd Entry date assigned. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- Enter Name of third entry. Enter as Last Name comma First Name Middle Initial
- Third Entry. Grade, Rate or Rank
- 3rd entry - Where and when qualified.
- 3rd entry - Station
- 3rd Entry date assigned. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- 3rd Entry date relieved. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- Enter Name of fourth entry. Enter as Last Name comma First Name Middle Initial
- Fourth Entry. Grade, Rate or Rank
- 4th entry - Where and when qualified.
- 4th entry - Station
- 4th Entry date assigned. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- 4th Entry date relieved. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- Enter Name of fifth entry. Enter as Last Name comma First Name Middle Initial
Completion runs in the order printed on the page: identifying data at the head, the body of the entry next, certification at the foot. Header data frequently governs what belongs in the fields below it.
Edition in use: not stated. Because DD forms are revised at Department level and distributed to all services at once, an obsolete printing may not match the fields an office expects. The date is printed on the form face.
The signature block takes an actual signature. On paper this means ink; electronically it means a credentialed digital signature, commonly CAC-based. Typed text in a signature field satisfies neither.
Privacy Act notice: DD forms that collect personal data carry a Privacy Act Statement stating the authority for collection, the principal purpose, routine uses and whether disclosure is voluntary or mandatory. The statement is part of the form and should be read before entry, not after.
Frequent defects: obsolete edition, unfilled required boxes, handwriting that fails on reproduction, non-conforming date format, and certification without a corresponding date.
Field-level instructions appear on the form itself and in not stated. The directive is the controlling text.
The completed document moves to the office named in not stated or in local guidance. A retained copy is conventional practice.
Cross-referenced forms are found through the numbering system. The DD sequence is Department-level and unified, which means a number cited on the page identifies one document across the whole Department.
Where a DA form is cited alongside a DD form, the two belong to different systems: DA numbering is Army-specific and administered by an Army proponent, while DD numbering is Defense-wide under not stated or an equivalent Department office. Numbers do not translate between the systems.
Forms are reissued for several reasons: directive revision, changed data requirements, updated notice language. Confirming not stated at the moment of download covers the risk.
The material here is descriptive. Nothing on the page constitutes legal or procedural advice, and no statement here determines whether a submitted form will be accepted. Such questions go to not stated, a servicing administrative office, or the authority identified in not stated.
Questions and answers
- What is DD Form 365?
- DD Form 365, Record of Weight and Balance Personnel, August 1996
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?