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Defense Department form, series DD, number 2086. Full title: DD Form 2086, Record of Freedom of Information Processing Cost, January 2003. Function: Freedom of Information (FOI) Processing Cost. Edition in force: not stated. Publisher status: not stated.
Issued under not stated, with not stated as proponent. A DD number marks a Department-wide instrument: the same blank form serves every military department and the defense agencies, rather than one service alone.
Users include uniformed members of any branch, DoD civilian employees, contractor personnel where authorized, and the administrative staff who process the completed record.
Timing of submission is fixed by not stated and by the implementing guidance of the submitting organization. What follows describes the blank document, not agency procedure.
The download set covers PDF. Document length is 2 pages with about 61 entry fields.
Distribution centres on pdf. Two states exist: fillable, where field boxes accept keyboard input and retain it, and printable, a static blank produced for manual completion. Typed data reproduces cleanly across copies; handwritten data depends on the writer.
What the form asks for
- Enter request number. First two digits are calendar year followed by a dash, then the component's request number
- 2. Type of request. Press space bar to mark X in first box if initial, second box if appeal.
- 4. Action office.
- Enter date completed. Enter as four digit year, two digit month, two digit day.
- Enter total clerical hours (E-9/G S -8 and below) to the nearest 15 minutes. Search (Time spent locating the information from the files.)
- Cost. (Total hours multiplied by clerical hourly rate of $20.00)
- Review/excising (Time spent reviewing the document and determining if it must retain classification or if certain information could be excised, allowing declassification.) Enter hours.
- Cost.
- Total hours spent on other activity. (Such as duplicating, hand carrying, restoring files)
- Cost.
- Enter total professional hours to the nearest 15 minutes.. O-1, O-6/G S -9, G S -15. Search.
- Cost. (Total hours multiplied by professional hourly rate of $44.00)
- Review/excising. Total hours.
- Cost.
- Other activity, coordination or denial. Total hours.
- Cost.
- Enter total executive hours to the nearest 15 minutes. O-7, G S -16/E S 1 and above. Search.
- Cost. (Total hours multiplied by executive hourly rate of $75.00)
- Review/excising, total hours.
- Cost.
- Other, including coordination/approval/denial, total hours.
- Cost.
- Computer search. Enter total hours of machine time (not PC, desktop, or laptop), when the amount of time required to complete a search on a government owned (not leased) computer is known and hourly operating costs are available).
- Enter hourly rate for computer search time, if known.
Completion runs in the order printed on the page: identifying data at the head, the body of the entry next, certification at the foot. Header data frequently governs what belongs in the fields below it.
The current edition is not stated. Superseded editions of DD forms are frequently rejected at the receiving office, since Department-wide forms change centrally and older layouts lose their field correspondence. Edition date appears in the lower corner of the printed blank.
Instructions printed on the form or in not stated govern individual field entries. Where the two differ, the governing publication controls.
The completed document moves to the office named in not stated or in local guidance. A retained copy is conventional practice.
Related documents are located by series and number. DD forms sit in a single Department-wide sequence, so a form referenced inside DD Form 2086 is normally found by its number alone, without regard to service.
A DD number and a DA number may appear in the same instruction without being related. DA forms belong to the Army alone; DD forms belong to the Department and are administered at Department level. The sequences are independent.
Revision occurs when the prescribing directive is reissued, when the data collected changes, or when statutory notice language is amended. Verification of the edition date at download addresses all three.
The material here is descriptive. Nothing on the page constitutes legal or procedural advice, and no statement here determines whether a submitted form will be accepted. Such questions go to not stated, a servicing administrative office, or the authority identified in not stated.
Questions and answers
- What is DD Form 2086?
- DD Form 2086, Record of Freedom of Information Processing Cost, January 2003
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?