Download the form
Defense Department form, series DD, number 2086-1. Full title: DD Form 2086-1, Record of Freedom of Information Processing Cost for Technical Data, July 1997. Function: Freedom of Information (FOI) Processing Cost for Technical Data. Edition in force: not stated. Publisher status: not stated.
Prescribing authority: not stated. Proponent: not stated. Unlike service-specific publications, DD forms carry Department-level authority and apply across the Army, Navy, Air Force, Marine Corps, Space Force and Coast Guard when operating under Defense jurisdiction.
Users include uniformed members of any branch, DoD civilian employees, contractor personnel where authorized, and the administrative staff who process the completed record.
When the form is filed is a matter of not stated and local instruction. The description here covers the document itself and how to obtain a copy.
The download set covers PDF. Document length is 2 pages with about 80 entry fields.
Pdf serves as the base format. In the fillable variant, each box is an interactive field that holds typed text inside the document. In the flat printable variant, no fields exist — the page prints as a blank to be completed by hand. Typed entries survive transmission; handwriting does not always survive scanning.
What the form asks for
- 1. Request number. First two digits are calendar year followed by a dash, then component's request number.
- 2. Type of request. Press space bar to mark X in first box if initial, second box if appeal.
- 3. Date completed (four digit year, two digit month, two digit day).
- Enter total clerical hours (E-9/G S -8 and below) to nearest 15 minutes. Enter total search time (time expended in locating material from files).
- Cost. (Total hours of search time multiplied by clerical hourly rate of $13.25.). Chargeable to all requesters.
- Total hours of Review/excising (time expended determining whether document must retain classification or whether some information could be excised, permitting declassification).
- Cost. (Total hours multiplied by clerical hourly rate of $13.25). Chargeable to all requesters.
- Total hours of Correspondence and forms preparation (preparation of all correspondence and forms needed to respond to the request).
- Cost. Total hours multiplied by clerical hourly rate of $13.25.
- Total hours spent on Other activity, such as duplicating, hand carrying, restoring files, et cetera).
- Cost. Total hours multiplied by clerical hourly rate of $13.25.
- Enter total hours of time at Minimum charge.
- Cost. Minimum charge hours multiplied by clerical hourly rate of $8.30.
- Enter total professional hours, to nearest 15 minutes. O-1, O-6/G S -9, G S -15. Search time.
- Cost. Total search hours multiplied by actual professional hourly rate. Chargeable to all requesters.
- Total Review/excising hours.
- Cost. Review/excising hours multiplied by actual professional hourly rate. Chargeable to all requesters.
- Total hours of Coordination/approval/denial. Time spent coordinating with other interested agencies and obtaining approval or denial.
- Cost. Total coordination hours multiplied by actual professional hourly rate.
- Total hours of Other activity.
- Cost. Total hours of Other activity multiplied by actual professional hourly rate.
- Total hours of Minimum charge time.
- Cost. Total minimum charge multiplied by one half professional hourly rate.
- Executive Hours (O-7, G M - 1 - 6, or E S 1 and above), to the nearest 15 minutes. Total hours of search time.
Order of completion: identification block first, substantive entries second, certification and signature last. The blank is laid out in that sequence and the sequence is not arbitrary — later entries often depend on data established in the header.
Edition in use: not stated. Because DD forms are revised at Department level and distributed to all services at once, an obsolete printing may not match the fields an office expects. The date is printed on the form face.
Field-level instructions appear on the form itself and in not stated. The directive is the controlling text.
After completion, the copy goes to the office designated by not stated or by local procedure. Retention of a personal copy is ordinary practice and costs nothing.
Related documents are located by series and number. DD forms sit in a single Department-wide sequence, so a form referenced inside DD Form 2086-1 is normally found by its number alone, without regard to service.
A DD number and a DA number may appear in the same instruction without being related. DA forms belong to the Army alone; DD forms belong to the Department and are administered at Department level. The sequences are independent.
Revision occurs when the prescribing directive is reissued, when the data collected changes, or when statutory notice language is amended. Verification of the edition date at download addresses all three.
This page distributes a published Department of Defense document and describes it. It is not a source of legal advice and makes no representation about acceptance of any completed form. Questions of applicability, eligibility or procedure belong to not stated, the servicing personnel office, or the office named in not stated.
Questions and answers
- What is DD Form 2086-1?
- DD Form 2086-1, Record of Freedom of Information Processing Cost for Technical Data, July 1997
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?