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Defense Department form, series DD, number 1540. Full title: DD Form 1540, Registration for Scientific and Technical Information Services, November 2007. Function: Scientific and Technical Information Services, Registration for. Edition in force: not stated. Publisher status: not stated.
Governing directive: not stated. Responsible office: not stated. The DD designation signals joint scope — all military departments, combatant commands and defense agencies draw on a single edition of the document.
Users include uniformed members of any branch, DoD civilian employees, contractor personnel where authorized, and the administrative staff who process the completed record.
Submission follows the schedule set by not stated and by local implementing procedures. This page provides the blank form for download and general orientation only.
Available formats: PDF. The form runs 2 pages and contains approximately 65 fillable fields.
Pdf serves as the base format. In the fillable variant, each box is an interactive field that holds typed text inside the document. In the flat printable variant, no fields exist — the page prints as a blank to be completed by hand. Typed entries survive transmission; handwriting does not always survive scanning.
What the form asks for
- Section 1 - General Information. (All applicants must complete Section 1.) 1. Organization name.
- 2. Suborganization name.
- 3.a. Classified or Business mailing address.
- 4. Attention. a. Name: last, first, middle initial.
- 4.c. Position/title.
- 4.d. Office symbol.
- 6. Fax numbers (include area code). a. Commercial.
- 6.b. D S N.
- 7. E-mail address.
- 8.a. Prime contract number (or other appropriate number) (contractors only).
- 9. Current or former DTIC user? Press space bar to mark X in first box if yes, second box if no.
- If yes, enter DTIC user code.
- 10. Militarily Critical Technical Data Agreement Certification Number (contractors only).
- 8.b. Expiration date - four digit year, two digit month, two digit day.
- 11. CAGE code.
- 12. DUNS number.
- 13. Type of access requested. a. Unclassified. X first box if Unclassified/Unlimited (public release) or second box if Unclassified/Limited (controlled distribution).
- b. Classified: X first box if confidential, second box if secret.
- c. Special accesses: X if Restricted Data.
- X if CNWDI.
- 10.b. Expiration date - four digit year, two digit month, two digit day.
- X if NATO confidential.
- X if NATO unclassified.
- X if NATO secret.
The document is filled from the top down. Identification precedes substance, substance precedes certification. Fields lower on the page are commonly keyed to entries made above them.
Verify the edition date against not stated before entry. Department-level revisions replace the blank across every service simultaneously, so an old copy in a desk drawer may no longer correspond to current field numbering.
The signature block takes an actual signature. On paper this means ink; electronically it means a credentialed digital signature, commonly CAC-based. Typed text in a signature field satisfies neither.
Where personal information is collected, a Privacy Act Statement appears on or with the form. It names the collection authority, the purpose, the routine uses of the data and the consequence of withholding it. Reading it precedes filling the form.
Errors seen most often involve edition mismatch, empty mandatory fields, illegibility after scanning, date formats inconsistent with the printed instruction, and unsigned or undated certification.
Instructions printed on the form or in not stated govern individual field entries. Where the two differ, the governing publication controls.
The completed document moves to the office named in not stated or in local guidance. A retained copy is conventional practice.
Cross-referenced forms are found through the numbering system. The DD sequence is Department-level and unified, which means a number cited on the page identifies one document across the whole Department.
A DD number and a DA number may appear in the same instruction without being related. DA forms belong to the Army alone; DD forms belong to the Department and are administered at Department level. The sequences are independent.
Forms are reissued for several reasons: directive revision, changed data requirements, updated notice language. Confirming not stated at the moment of download covers the risk.
The material here is descriptive. Nothing on the page constitutes legal or procedural advice, and no statement here determines whether a submitted form will be accepted. Such questions go to not stated, a servicing administrative office, or the authority identified in not stated.
Questions and answers
- What is DD Form 1540?
- DD Form 1540, Registration for Scientific and Technical Information Services, November 2007
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?