Army Forms Archive

DA Form 5 — ARMY STAFFING FORM

army staffing form (for command use only)

A newer edition of this form has been issued (10/01/2020). Download the current edition.

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DA Form 5 is a DA series document issued for use across the Department of the Army. Official title: ARMY STAFFING FORM. Purpose: army staffing form (for command use only). The current edition carries the date 10/01/2020 and is listed with a publication status of ACTIVE. The form runs to 3 page(s) and contains approximately 200 entry fields.

The office of primary responsibility is CIO. Use is prescribed by AR 25-50, which defines when the form is raised and where it goes afterward. The form is normally completed by the subject of the entries or by administrative personnel maintaining the record, then reviewed and signed as the governing authority directs. A more recent edition has been published. This edition is superseded; it remains available for reference and for files already executed against it.

Available formats: PDF. Each is a rendering of the same official layout; the content is identical across them and only the means of completion differs. The pdf is the reference copy. Fillable pdf carries interactive form fields; a printable pdf is the same page image without them, intended for pen entry after printing.

A pdf opens in any current browser or in a dedicated reader. Fillable behaviour is more reliable in a full reader than in a browser viewer, where some field types render but do not save.

Download of every format is free and requires no account. Files are served as published, without alteration to the page image.

What the form asks for

  • AAA_DATE
  • AAA_SIG
  • AASA_DATE
  • AASA_INIT
  • AASA_NO
  • AASA_SIG
  • ADDL
  • ADDL_INFO
  • AGENCY_A
  • AGENCY_B
  • AGENCY_C
  • AGENCY_D
  • AGENCY_E
  • AGENCY_F
  • AGENCY_G
  • AGENCY_H
  • AGENCY_I
  • AGENCY_J
  • AGENCY_K
  • AGENCY_L
  • AGENCY_M
  • AGENCY_N
  • AGENCY_O
  • AGENCY_P

Entry proceeds block by block in the order printed on the page. Identifying particulars occupy the head of the form: name, identification number, unit or organisation, and date of preparation. These fields govern how the record is later retrieved from the file, so they are completed before any substantive block.

Interactive fields are filled by typing into them. Movement between fields is by tab, following the order established when the form was constructed, which usually tracks the page layout. Check boxes and radio groups are set by clicking, and exclusive groups permit one selection at a time. A one-line field has no wrap: text beyond its width prints truncated even when the screen shows it. Overlong content is placed in remarks or on a continuation, not forced into the field.

The signature block is the final entry, made by hand or by an authorised electronic method, and without it the document remains a draft. Countersignatures — review, approval, witness — are added in the sequence printed, dated at the moment of signing and not at preparation. Empty mandatory fields lead the list of defects; an inapplicable field is annotated as such, not passed over. Behind it come digit transposition in identification numbers, day-month inversion in dates, and residual entries surviving from a reused copy in place of a blank form.

A Privacy Act statement appears on the form where personal information is collected. It sets out the authority for collection, the purpose, the routine uses, and whether disclosure is mandatory or voluntary. The statement is read before entry, not after. Completed copies carry personal data and are handled and stored under the safeguards applicable to that data.

The completed form is routed as the governing authority prescribes: to the office named in the directive, through the unit administrative channel, or into the individual's file, depending on the case. A copy is retained by the preparer. Filing and retention follow the records schedule applicable to the series rather than local practice.

Associated documents are located through the series and number scheme. Forms in the DA series with the same proponent or the same prescribing directive tend to be used as a set, and any form named on the face of another normally accompanies it. Continuations, cover sheets, and transmittals fall into this category and are gathered before the package is sent.

An edition stands until the proponent issues a revision. The printed edition date identifies the version, and a copy held locally is checked against the edition now in force before reuse. Prior executions under a superseded edition are not reopened for that reason.

What is offered here are copies of published Department of the Army documents, made available for download. The site is independent of the Department of the Army and publishes no forms of its own. The material is informational and not legal advice, and no statement is made about whether any office will accept a given document. Questions of entry, requirement, or eligibility go to the proponent or the servicing administrative office.

Questions and answers

What is DA Form 5?
ARMY STAFFING FORM
Which edition is current?
10/01/2020
Who is responsible for this form?
CIO
In which formats can it be downloaded?
PDF, PDF

Publisher notes

  1. 42-ITEM ONLY PRODUCED IN ELECTRONIC MEDIA
  2. 04-PUB NOT RELEASABLE TO FOREIGNERS (NOFORN),

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