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DA Form 3964 is a Department of the Army form in the DA series. Title of record: CLASSIFIED DOCUMENT ACCOUNTABILITY RECORD. Function: classified document accountability record. The edition presently published bears the date 07/01/1979, with a status of ACTIVE. Physical extent is 1 page(s) and about 200 fillable fields.
Responsibility for content and revision lies with G-2. The prescribing directive is AR 380-5, which sets both the trigger for use and the disposition of the completed document. Entry is made by the named party or by the records clerk holding the file, with review and signature applied in the prescribed order.
Available formats: PDF. Each is a rendering of the same official layout; the content is identical across them and only the means of completion differs. The pdf is the reference copy. Fillable pdf carries interactive form fields; a printable pdf is the same page image without them, intended for pen entry after printing.
The pdf displays in current browsers and in any reader application. For fillable use a full reader is preferable to a browser viewer, since viewers vary in whether entered data is retained.
Every format is available at no charge and without sign-up. Files are distributed exactly as published, with no changes to the page.
What the form asks for
- ACT_OFC
- ACT_OFC_1
- AUTH_BY
- AUTH_DATE
- CLASIFICATN
- CLASIFICATN_1
- CLASIFICATN_2
- CLASIFICATN_3
- CLASIFICATN_4
- CLASIFICATN_5
- CLASIFICATN_6
- CLASIFICATN_7
- CNTRL_LOG
- CNTRL_LOG_1
- CNTRL_LOG_2
- CNTRL_LOG_3
- CNTRL_LOG_4
- CNTRL_LOG_5
- CNTRL_LOG_6
- CNTRL_LOG_7
- COMMENTS
- COPY_NR
- COPY_NR_1
- COPY_NR_2
Completion follows the printed sequence of blocks from the top of the page downward. The heading area takes the identifying particulars — name, identification number, organisation, date of preparation. Retrieval of the record from a file depends on these entries, and they are therefore filled first.
Fillable fields accept typing directly. Tab advances from one field to the next in the order the form was built, which is normally the reading order of the page. Check boxes and option buttons are clicked; where a set of options is exclusive, selecting one clears the rest. Fields sized for a single line will not wrap, and text exceeding the width is truncated in print even where it remains visible on screen. Long entries belong in the remarks area or on a continuation, not compressed into a narrow field.
Signature comes at the end, applied in ink or by an accepted electronic method. Until it is applied the document is a draft. Additional signatures — reviewer, approver, witness — are taken in printed block order, each dated when signed rather than when the form was drafted. The commonest error is a mandatory field left blank; where nothing applies, the entry is marked accordingly instead of being skipped. Transposed identification digits, day and month reversed in dates, and carried-over data from a reused working copy account for most of the remainder.
Forms that collect personal information bear a Privacy Act statement covering authority, purpose, routine uses, and whether the disclosure is required or optional. Reading it precedes completion. Once filled, the document contains personal data and is subject to the handling and storage rules that attach to such records.
Once completed, the form goes where the governing authority directs: to the designated office, along the unit administrative channel, or into the personal file. The preparer retains a copy. The length of retention and the manner of filing are set by the records schedule for the series, not by local arrangement.
Associated documents are located through the series and number scheme. Forms in the DA series with the same proponent or the same prescribing directive tend to be used as a set, and any form named on the face of another normally accompanies it. Continuations, cover sheets, and transmittals fall into this category and are gathered before the package is sent.
Editions are replaced when the proponent revises the content. The edition date printed on the form is the means of telling one version from another, and the date on a downloaded copy is checked against the edition in force before use. Records already executed on a prior edition are not reworked on that account.
The files here are reproductions of published Department of the Army documents, provided for download. This site is not part of the Department of the Army and issues no forms of its own. Nothing on this page is legal advice, and no representation is made as to acceptance of a document by any office. Where an entry, a requirement, or a question of eligibility is in doubt, the proponent or the servicing administrative office answers it.
Questions and answers
- What is DA Form 3964?
- CLASSIFIED DOCUMENT ACCOUNTABILITY RECORD
- Which edition is current?
- 07/01/1979
- Who is responsible for this form?
- G-2
- In which formats can it be downloaded?
- PDF, PDF
Publisher notes
- 02-REQUIRED FOR MOBILIZATION USE (AT MOB SITE)
- 42-ITEM ONLY PRODUCED IN ELECTRONIC MEDIA,