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DA Form 3900 is a Department of the Army form in the DA series. Title of record: BILLS REGISTER SUPPLIES AND SERVICES NONPERSONAL. Function: bills register supplies and services nonpersonal. The edition presently published bears the date 09/01/1972, with a status of ACTIVE. Physical extent is 2 page(s) and about 200 fillable fields.
Responsibility for content and revision lies with ASA (FM&C). The prescribing directive is not stated, which sets both the trigger for use and the disposition of the completed document. Entry is made by the named party or by the records clerk holding the file, with review and signature applied in the prescribed order.
Formats offered: PDF. All are the same published layout in different containers, and the choice between them is a matter of how the entries will be made rather than what appears on the page. The pdf serves as the authoritative rendering. A fillable pdf exposes editable fields on screen; a printable pdf is the blank form as a flat page for handwriting.
Any modern browser or reader will display a pdf. Interactive fields behave more predictably in a standalone reader than in an in-browser viewer, which sometimes shows fields it cannot store.
All formats are free to download and no registration is involved. The files are the published documents, distributed unmodified.
What the form asks for
- ADDRESS
- ADD_B
- AMNT_CB
- AMNT_CB_1
- AMNT_CB_10
- AMNT_CB_11
- AMNT_CB_12
- AMNT_CB_13
- AMNT_CB_14
- AMNT_CB_15
- AMNT_CB_16
- AMNT_CB_17
- AMNT_CB_18
- AMNT_CB_19
- AMNT_CB_2
- AMNT_CB_20
- AMNT_CB_21
- AMNT_CB_22
- AMNT_CB_23
- AMNT_CB_3
- AMNT_CB_4
- AMNT_CB_5
- AMNT_CB_6
- AMNT_CB_7
The blocks are worked through in the order they appear on the sheet. At the head sit the identifying entries: name, identification number, unit, date. Because the filed record is indexed on these, they precede everything substantive.
Typed entry is made straight into the interactive fields. The tab key moves through them in the order set at build time, generally matching the reading order of the page. Boxes and buttons respond to a click; in an exclusive group, one selection cancels the others. Single-line fields do not wrap, and anything longer than the field width prints cut off although it may still display in full on screen. Extended text goes to remarks or a continuation sheet rather than into a narrow box.
The signature block is completed last and by hand or by an accepted electronic means. An unsigned form is a draft. Where a second signature is called for — reviewing official, approving authority, witness — each is applied in the order the blocks appear and dated as of application, not as of preparation. Blank mandatory fields are the most frequent defect; a nil entry is marked as such rather than left empty. Other recurring faults: transposed digits in identification numbers, dates in the wrong order of day and month, and stale copies retaining prior data because a working file was reused instead of a fresh blank form.
A Privacy Act statement appears on the form where personal information is collected. It sets out the authority for collection, the purpose, the routine uses, and whether disclosure is mandatory or voluntary. The statement is read before entry, not after. Completed copies carry personal data and are handled and stored under the safeguards applicable to that data.
The completed form is routed as the governing authority prescribes: to the office named in the directive, through the unit administrative channel, or into the individual's file, depending on the case. A copy is retained by the preparer. Filing and retention follow the records schedule applicable to the series rather than local practice.
Companion forms are traced by series and number. Within the DA series, documents sharing a proponent or a governing directive are frequently required together, and a form cited on the face of another is generally submitted alongside it. Continuation sheets, covers, and transmittal forms are part of that set and are assembled in advance of submission.
An edition stands until the proponent issues a revision. The printed edition date identifies the version, and a copy held locally is checked against the edition now in force before reuse. Prior executions under a superseded edition are not reopened for that reason.
The documents on this page are reproductions of published Department of the Army forms, offered for download. This is an independent site with no connection to the Department of the Army and no authority to issue forms. Nothing stated is legal advice, and no assurance is given regarding acceptance by any office. Doubts about a specific entry, requirement, or eligibility are resolved by the proponent or by the servicing administrative office.
Questions and answers
- What is DA Form 3900?
- BILLS REGISTER SUPPLIES AND SERVICES NONPERSONAL
- Which edition is current?
- 09/01/1972
- Who is responsible for this form?
- ASA (FM&C)
- In which formats can it be downloaded?
- PDF, PDF
Publisher notes
- 41-ITEM ALSO PRODUCED IN ELECTRONIC MEDIA