Army Forms Archive

DA Form 2823 — SWORN STATEMENT

sworn statement

Download the form

DA Form 2823 is a Department of the Army form in the DA series. Title of record: SWORN STATEMENT. Function: sworn statement. The edition presently published bears the date 11/01/2006, with a status of ACTIVE. Physical extent is 1 page(s) and about 150 fillable fields.

Responsibility for content and revision lies with PMG. The prescribing directive is AR 190-45, which sets both the trigger for use and the disposition of the completed document. Entry is made by the named party or by the records clerk holding the file, with review and signature applied in the prescribed order.

Available formats: PDF, XFDL. Each is a rendering of the same official layout; the content is identical across them and only the means of completion differs. The pdf is the reference copy. Fillable pdf carries interactive form fields; a printable pdf is the same page image without them, intended for pen entry after printing.

Any modern browser or reader will display a pdf. Interactive fields behave more predictably in a standalone reader than in an in-browser viewer, which sometimes shows fields it cannot store. An xfdl copy is published as well. It is IBM Lotus Forms, the format carried by several Army systems, and it needs the Lotus Forms Viewer; pdf readers and word processors will not open it.

All formats are free to download and no registration is involved. The files are the published documents, distributed unmodified.

What the form asks for

  • ADMIN_OATH
  • AUTHORITY
  • ContentArea1
  • ContentArea2
  • ContentArea3
  • DATE
  • DATED
  • DATED_A
  • ENDPAGE
  • EXHIBIT
  • FILENO
  • GRADE
  • INITIALS
  • INITIALS_A
  • INITIALS_C
  • I_NAME_A
  • I_NAME_B
  • Initial1
  • Initial2
  • L21
  • L22
  • L23
  • L24
  • L25

The blocks are worked through in the order they appear on the sheet. At the head sit the identifying entries: name, identification number, unit, date. Because the filed record is indexed on these, they precede everything substantive.

Fillable fields accept typing directly. Tab advances from one field to the next in the order the form was built, which is normally the reading order of the page. Check boxes and option buttons are clicked; where a set of options is exclusive, selecting one clears the rest. Fields sized for a single line will not wrap, and text exceeding the width is truncated in print even where it remains visible on screen. Long entries belong in the remarks area or on a continuation, not compressed into a narrow field.

The signature block is the final entry, made by hand or by an authorised electronic method, and without it the document remains a draft. Countersignatures — review, approval, witness — are added in the sequence printed, dated at the moment of signing and not at preparation. Empty mandatory fields lead the list of defects; an inapplicable field is annotated as such, not passed over. Behind it come digit transposition in identification numbers, day-month inversion in dates, and residual entries surviving from a reused copy in place of a blank form.

Where personal information is gathered, the form carries a Privacy Act statement giving the collection authority, the purpose, the routine uses, and the mandatory or voluntary character of the disclosure. It is read before entries are made rather than afterwards. A completed copy holds personal data and is stored and transmitted under the corresponding safeguards.

The completed form is routed as the governing authority prescribes: to the office named in the directive, through the unit administrative channel, or into the individual's file, depending on the case. A copy is retained by the preparer. Filing and retention follow the records schedule applicable to the series rather than local practice.

Companion forms are traced by series and number. Within the DA series, documents sharing a proponent or a governing directive are frequently required together, and a form cited on the face of another is generally submitted alongside it. Continuation sheets, covers, and transmittal forms are part of that set and are assembled in advance of submission.

Editions are replaced when the proponent revises the content. The edition date printed on the form is the means of telling one version from another, and the date on a downloaded copy is checked against the edition in force before use. Records already executed on a prior edition are not reworked on that account.

The files here are reproductions of published Department of the Army documents, provided for download. This site is not part of the Department of the Army and issues no forms of its own. Nothing on this page is legal advice, and no representation is made as to acceptance of a document by any office. Where an entry, a requirement, or a question of eligibility is in doubt, the proponent or the servicing administrative office answers it.

Questions and answers

What is DA Form 2823?
SWORN STATEMENT
Which edition is current?
11/01/2006
Who is responsible for this form?
PMG
In which formats can it be downloaded?
PDF, XFDL, PDF

Publisher notes

  1. 42-ITEM ONLY PRODUCED IN ELECTRONIC MEDIA
  2. 14-REQUIRES PRIVACY ACT STATEMENT (AR 340-21) ,

Other forms in the series